Purchasing that moves without leaking spend.
Requests arrive by message, quotations sit in inboxes, orders go unconfirmed and deliveries surprise the store. Amani Asili designs supply workflows where every request has a status and every shilling of spend has an approver.
The gap between “we ordered it” and “it arrived, invoiced correctly”.
Teams buy around the process because the process is slow. Supplier comparisons happen in someone’s inbox. Deliveries arrive unannounced, and the invoice-matching problem lands on finance weeks later.
The result is maverick spend, stock surprises and supplier relationships managed from memory.
- Requests and approvals scattered across messages
- Quotation comparisons rebuilt from scratch each time
- Orders without confirmation, tracking or receipt records
- Spend visible only after the money has moved
From request to receipt, with authority intact.
Illustrative workflow-
Intake the request
Purchase requests enter one queue with the detail needed to act: item, quantity, budget line, urgency.
Complete requests -
Prepare the comparison
The Procurement Officer issues RFQs, normalises quotations and prepares a comparison with a recommendation and its reasoning.
Prepared, not decided -
Approve the spend
The budget owner approves, negotiates or rejects. Thresholds decide what needs senior sign-off.
Authority gate -
Track to receipt
Orders are issued, confirmations chased, deliveries recorded and invoices matched against what actually arrived.
Closed loop
Comparisons are prepared. Commitments are approved.
Within its role
- Run RFQs and build like-for-like supplier comparisons
- Prepare purchase orders from approved decisions
- Chase confirmations, deliveries and missing documents
- Flag price variances, split orders and unusual patterns
Always with people
- Award suppliers or commit spend
- Approve its own recommendations
- Release payments
- Override conflict-of-interest or policy flags
Bring us one supply workflow.
We will look at how the work moves today, where authority should sit, and what a sensible first phase could look like.